Open Position: Administrative Assistant

Open Position: Administrative Assistant

NOTICE OF POSITION POSTING

POSITION TITLE:                Administrative Assistant

DEPARTMENT:                    Organizing

ACCOUNTABLE TO:           Director of Organizing

AVAILABLE:                         Immediately

PRIMARY OBJECTIVE OF POSITION: Provide designated staff with administrative support services.

DUTIES & RESPONSIBILITIES:

  1. Provides designated staff with requested information, files, AV equipment or other materials required for upcoming meetings, phone calls, correspondence, etc.
  2. Processes incoming mail for designated staff.
  3. Maintains working knowledge of Association issues in order to handle inquiries and referrals to the appropriate staff.
  4. Edits correspondence, memos and other communications/projects using a variety of computer software programs and reviews finished work for neatness, accuracy and completeness.
  5. Receives and screens telephone calls.
  6. Arranges appointments and meetings.
  7. Makes travel and/or lodging arrangements for staff and others as directed.
  8. Prepares and organizes agendas, minutes, correspondence, website and other related materials for various activities.
  9. Coordinates with MNA workroom to ensure materials are ready for meetings/events as requested.
  10. Organizes and maintains files, projects, contact lists and data bases for designated staff.
  11. Keeps designated staff and/or others informed of important matters which require immediate action or attention.
  12. Keeps the Director of Organizing informed of important matters which must be known to effectively manage the overall office support functions in the Association.
  13. Attends external meetings and events as support when requested.
  14. Is flexible in job assignments as illness/vacations require.
  15. Relieve receptionist as requested.
  16. Is willing to trouble shoot minor computer problems for staff they support.
  17. Supports preparations of materials, ballots and election guide for local elections.
  18. Organizes, sets up and maintains a system for notification of contract openings and insures necessary notices are sent.
  19. Prepares MNA contracts according to established procedures and arranges appropriate distribution.
  20. Performs minor calculations with regard to wage schedules or other documents in coordination with field staff.
  21. Attend Department meetings to stay up-to-date on existing campaigns.
  22. Become familiar with NLRB and PELRA rules and regulations

 

QUALIFICATIONS:
Education:
Associate’s Degree preferred. Equivalent work experience will be considered.


Experience:
Knowledge of labor unions. Required proficiency in Microsoft Office Suite including mastery of Excel, Outlook and Access or similar database. Excellent communication skills, both verbal and written. Demonstrated ability to manage priorities and to diligently input data into database. Highly organized individual required.

 

Contact: Send cover letter and resume to Cynthia Campos, Human Resources Manager, at Cynthia.Campos@mnnurses.org.